RIBCON
A Kaizen Workshop, also referred to as a Kaizen Event, Gemba Kaizen workshop, Kaizen Blitz, or Rapid Improvement workshop, is a powerful tool for accelerating improvement. It’s a structured team activity designed to remove waste and implement improvements in a defined work area or process, all within a few days.
Through Kaizen workshops, cross-functional teams learn how to make improvements in a methodological way. They learn how to apply specific improvement tools, establish relevant metrics programs, and sustain their gains. Most importantly, they learn how to work with one another to solve problems rapidly and in a highly effective way.
We bring in industry and functional expertise in conducting Kaizen workshops in your organisation across all functions, departments from top to bottom. Our Kaizen consultants work closely with your team during this 5-day workshop to deliver immediate results within a short period of time. We have kaizen consultants across India, Kenya, Zambia, Uganda, Ghana, Dubai, Japan and USA
Tell me and I forget. Teach me and I remember. Involve me and I learn” is the key philosophy of Kaizen workshop.
Kaizen workshops conducted
Kaizen projects implemented
People trained in Kaizen workshops
Kaizen workshops are linked to a future state value stream map and a focused implementation plan to deliver critical business goals.
Kaizen workshops are driven by people who are working on the process daily. Encouraging teams to explore new ideas leads to better decisions and more advanced sustainable solutions.
Kaizen workshops are always short duration, lasting between 3 to 5 days. This encourages implementing improvements within specified time.
Stretch objectives in Kaizen workshops set clear expectations and drive breakthrough team performance, encouraging ongoing use of kaizen workshops across the organization.
Kaizen workshops place greater emphasis on eliminating non-value- adding activities than improving speed in performing value-adding (VA) activities
Kaizen workshops focus on ‘think less, act more’, encouraging teams to try small changes quickly, observe the results, and continuously improve.
Reduction in breakdowns
Improvement in manpower productivity
Reduction in defects
Reduction in inventory levels
Planning for a Kaizen workshop begins at least four weeks prior to the workshop. The planning phase is a very critical step to drive full participation and achieve maximum results during the Kaizen workshop. Planning phase prior to kaizen workshop emphasis on scoping the event, identifying the required resources, defining objectives, and scheduling the leadership briefings and workforce training sessions.
A Kaizen workshop is a focused 5-day improvement initiative targeting a specific area or process. The workshop brings cross-functional teams together to observe current processes, uncover root causes of inefficiencies, and implement practical improvements on the shop floor. This hands-on, focused approach enables teams to test and apply solutions in real time, allowing them to see immediate results and build momentum for continuous improvement.
Day 1-2: Planning phase
It involves data stratification, data analysis, and root cause analysis to identify key issues and countermeasures. A current state process map is created to visualize existing workflows, followed by the design of a future state process map to outline the desired improvements and workflow enhancements.
Day 3-4: Implementation phase
During this phase, the identified countermeasures are implemented, and the workforce transitions to the improved process. Typically, on Day 3, the team operates using the existing (old) process, and by Day 4, the new process is put into action. A critical final step in this phase is providing training to the workforce to ensure smooth adoption and sustained improvement.
Day 5: Review and Report
On Day 5, kaizen workshop concludes with the closing presentation and report to summarise the actions the team took to achieve the workshop objectives, and the results the improvements are projected to generate. We also recognise the best team and celebrate team achievements to reflect key learnings and reinforce a culture of continuous improvement.
After the Kaizen workshop, ongoing review and monitoring are essential to ensure completion of action plans and standardization of improvements, helping to sustain the results achieved. Regular weekly follow-up meetings are conducted to track progress, address issues, and ensure that all actions and project KPIs remain on target. Reviews are focused towards:
PDCA
DMAIC
Root cause analysis
Standard work
Daily work management
Value Stream Mapping
With experience across diverse industries and challenges, we deliver unparalleled insights and solutions especially designed as per the needs. For more details, contact us today!
