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Lean Kaizen in HR,
Training & Administration

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Accelerate HR productivity and efficiency with Lean Kaizen for Sustainable Growth

Lean improvement in HR focuses on optimizing HR processes by reducing non value adding activities, enhancing productivity and efficiency of employees, creating continuous improvement culture and delivering more value to employees and the organization.

Our integrated lean kaizen approach at gemba includes working closely with the HR team to build right talent systems, streamline recruitment turnaround time, leveraging people analytics to identify right training needs, enhance manpower productivity at each level and bring cultural change to drive operational excellence and continuous improvement in the organisation.

Our organizational consulting expertise, tailored approaches, and lean kaizen tools can help you transform your HR from being administrative centre to strategic business partner, contributing to overall organisational effectiveness.

We empower people, teams, and organisation to achieve breakthrough improvements, shaping new ways of working that drive efficiency and strengthen competitive advantage.

Operational Excellence in HR, Training & Administration

Process Optimisation
  • Eliminates bottlenecks in Key HR processes such as recruitment, payroll, and employee management through value stream mapping, PDCA, root cause analysis
  • Standardise HR processes through effective lean tools like 5S, Standard work and Daily Work management
Recruitment effectiveness
  • Optimize the hiring process and reduce time-to-hire using effective lean tools like Process mapping, NVA reduction, ECRS, Standard work
  • Reduce recruitment costs by focusing on quality data-driven hiring decisions & reduction in key talent attrition
HR cost optimisation
  • Minimise staff costs by improving performance and productivity using Hoshin Kanri
  • Minimise recruitment costs by focusing on quality data-driven hiring using Flow management tools and Root cause analysis
  • Minimise training costs by implementing training within industry (TWI)
  • Minimise administration costs like travel, accommodation, cleaning costs using 5S & root cause analysis
Performance improvement
  • Leverage Hoshin Kanri to Identify training skills for achievement of goals
  • Prepare Skill matrix of each individual, training plan and implementation
  • Training by experts on key lean kaizen tools to drive continuous improvement practices
Continuous improvement culture
  • Engage HR team in Kaizen workshops to drive ongoing improvements
  • Engage employees in continuous improvement projects to create ownership
Employee Engagement & Retention
  • Use Hoshin Kanri to align personal development with business goal
  • Establish CI based reward & recognition system to improve job satisfaction
  • Build and track career development and succession plan for critical roles using kanban

Our Impact in HR, Training & Administration

0 % -40

reduction in Process turnaround time

0 % -20

reduction in HR costs

+ 0 % +25

improvement in employee performance

Our Approach to Lean Kaizen Implementation in HR

HR assessment & Gap Analysis at Gemba
  • Assessment of HR processes & costs
  • Gap analysis on performance and training needs
  • Identification of improvement opportunities & potential savings
  • Setting of improvement targets and projects
HR team training
  • Training to HR team on key lean tools identified as per project scope
  • Training to sustain improvement activities
  • Training to review project effectiveness
HR Lean Kaizen Implementation
  • Conduct Lean Kaizen HR workshops
  • Work closely with HR team to address bottlenecks in process, costs, gap analysis
  • Structured problem solving techniques and implementation of lean tools
  • Establish standard work & Daily work management for HR team
HR Review & Sustenance
  • Regular weekly meetings and reviews on projects status and results
  • Implementation of proactive actions to attain set targets
  • Enforcement of standards

Key Lean tools used for HR, Training and Administration

5S

Root cause analysis

Process Mapping

Flow management

Standard work

Hoshin Kanri

Training within Industry (TWI)

Gemba Walk

What to Expect

Increase in Employee Performance

Strategic goal deployment and integration of continuous improvement practices will enhance overall employee productivity.

Increase in ROI of HR initiatives

Focussed recruitment, goal based training and efficient processes will deliver high results at low costs.

Lower Costs, Higher Productivity

Improved Process efficiency and higher employee output reduce HR costs and drive higher profitability

Increase in Improvement Initiatives

Lean-based HR strategies drive improvement at all levels, freeing up resources for growth and strengthening competitiveness.

Lean-based HR systems empower organisations to streamline processes, enhance workforce efficiency, and drive continuous improvement—ultimately reducing costs, boosting productivity, and strengthening competitive advantage.

TALK TO HR LEAN EXPERT

Functional Expertise

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With experience across diverse industries and challenges, we deliver unparalleled insights and solutions especially designed as per the needs. For more details, contact us today!

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